Race Director 2004

Race Director's Guide - 2005

Overview

Thank you for performing this vital duty for the BBA. This guide has been prepared to enable you to organize a well-run event. This guide contains necessary information on your responsibilities, basic race rules, technical requirements, and a few suggestions.

If you need to change your assignment you may do so but it must be with someone who races in the same category as yourself. If you do change your race then you must notify either info@bermudabicycle.org or president@bermudabicycle.org

Responsibilities

As race director, you will be expected to perform the following duties:-

	Contact the Road Captain no later than 10 days before the race so that she can obtain permission to use the desired course from the appropriate authority. In order to ensure that it is available (remember there is on-going construction at Southside) we recommend that you cycle / drive through the course two or three days prior to the race.
	Determine in advance the number of volunteers required for the race, and arrange for them to arrive one half hour prior to the scheduled start time. As a reminder, you will need lap counters (minimum 4), gate and junction marshals (one at every junction), and 2 timekeepers. Remember that each rider must supply two volunteers per season to be eligible for the point series.
	The secretary (info@bermudabicycle.org) will distribute any e-mail you may want the membership to receive as well as post to the web site any notice (usually it is the same as the e-mail) about the race.
	Prior to the race day, collect the BBA equipment from the Road Captain. Open the box and make sure there are sufficient lap recording sheets (available here), pencils, clipboards.
	In order to ensure that the race starts in a timely manner (8 am for most races) the three directors should arrive at least one hour prior to the scheduled start time.
	The course should be swept, if necessary.
	Ensure that riders are BBA members and are entered in their correct categories and collect entry fee money - $5 adults, $2 juniors.
	Brief the racers prior to the start.
	Ensure that results are correct, make a note of the race directors and volunteers and give them both along with the race fees to BBA secretary at the end of the event for publication and release to members via the web.
	Collect and return BBA equipment to the Road Captain.
	Give the Road Captain a written account of the event, noting especially any problems.

Rules

The complete BBA rules are available here and should be read before the race. We draw your attention to the following:-

	Lapped riders may not draft the lapping rider or group.
	No cutting the course.
	No foul language.
	Decisions made by the Race Director are final. Appeals may be filed through the proper procedures.
	Juniors must comply with gear restrictions. To be checked at several random races during the season. See schedule
	You have flexibility in determining the rules about feeding i.e. to designate or not a feed zone for handing up water bottles. Usually, no feeds are permitted outside of the designated feed zone.

Half lap or lap out rule - for flats and mechanical problems only. Rider must report to the pit marshal, who will put the rider back into the race in the same standing as prior to the flat / mechanical. Lap out may not be taken in the last three laps of a race.

Suggestions

	Do not ASSUME that the regular volunteers will be at the start. Call them and (politely) ask if they would be willing to help.
	Remember that we added one more race director this year so take advantage of the other race directors assigned to your race, and divide the duties appropriately.
	Bring water, snacks etc for the volunteers, they'll appreciate it.
	Be sure to thank the volunteers

Contact Info

	BBA President - president@bermudabicycle.org
	BBA Secretary - info@bermudabicycle.org